Inventory Transfer

This screen allows you to make inter-location transfers. Each transfer record creates an Issue transaction from the Issuing Warehouse/Location and a Receipt transaction at the receiving Warehouse/Location

The process for Inventory Transfers comprises the following Steps

•	Create a Transfer Batch

•	‘Save’ the Batch Header and go to the ‘Lines’ tab

•	Add Lines to the Transfer Batch - separate line to cover each Item

•	Go back to the Batch Header

•	Post the Batch - Ostendo generates the stock movements

Note: Until a Batch is ‘Posted’ the stock movement will not be recorded against the included Item(s)

List Tab

Display fields

Transfer No: This is the Transfer Number as generated by Ostendo and provides a unique reference to the Transfer Batch

Reference: The Reference attached to this Transfer Batch as entered into the Details screen,

Status: The status of this Transfer Batch. There are two statuses (In Progress and Updated), which are maintained by the program.

Transfer Date: The date held against the Transfer Batch. Initially this is the system date but it can be amended at any time prior to updating the Batch

Data Display Options

Field Position - On the List screen you can move the field position by dragging the column heading left or right to the position where you want it to appear.

Filtering and Sorting - If you ‘check’ the checkbox then the displayed data is available for filtering and sorting:

•	To sort the data in a selected column simply click on the column heading. Clicking against will sort in descending order.

•	Click on the black ‘down arrow’ to the right of your selected column heading and you can either select a specific entry to display all records containing that entry, or you can select (Custom) to enter detailed selection criteria.

Include Updated Status - By default the display will only show Batches that have not been updated. If you wish to see all batches including those that have been updated then ‘check’ this checkbox.

Searching - If you enter some text into the ‘Search’ field and click on the ‘binoculars’ Icon then all records will be interrogated and those records that contain the entered text will be displayed. To revert back to displaying all records click on the ‘Eraser’ Icon

Buttons

Close: This will close the Inventory Transfer screen. If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

Add: This will bring up the ‘Detail’ tab for entry of a new Transfer Batch.

Save: Not applicable to the List panel

Cancel: Not applicable to the List panel

Delete: This only becomes ‘active’ when linked to a Transfer Batch with status ‘In Progress’. In this instance it enables you to delete the selected Batch.

Related: This will bring up a list of functions that are related to Inventory Transfers. You may open and maintain information in those screens whilst still remaining in the Inventory Transfer screen.

Reports: This will bring up a list of Reports that are related to Inventory Transfers. You can immediately run the report whilst still remaining in the Inventory Transfer screen.

Detail Tab

This tab enables you to create and maintain a Transfer Batch Header. After creation of a Batch Header it must be saved (click on the ‘Save’ Button) before Lines can be added

Entry and Display fields

Transfer No: This is a unique number automatically allocated by the program. It cannot be amended.

Status: This is the status of the Transfer Batch and is maintained by the program. The displayed variants are:

In Progress - The Transfer Batch is still being worked on

Updated - The Transfer Batch has been ‘Posted’ and Stock movements created for the included Items

Created From: Display only field showing the source of this Transfer Batch. The display options are

Manual - The Transfer Batch has been created manually in this screen

Replenishment - The Transfer Batch has been automatically generated from the Inventory Replenishment routine

Reference: Enter a brief description of the Transfer Batch. No validation checks will be carried out on this field.

Transfer Style: From the drop-down list select the Transfer Style. The options are:

Location Transfer: Inventory Transfer to other Warehouses/Locations within the same Site

Site Transfer: Inventory Transfer to other Sites

From Site: This is only visible if the Transfer Style is 'Site Transfer'. From the drop-down list select the 'From' Site

To Site: This is only visible if the Transfer Style is 'Site Transfer'. From the drop-down list select the 'To' Site

Transfer Charge Applies: 'Check' this checkbox if you are applying a charge to this Transfer.

Charge Code: This is only applicable if the 'Transfer Charge Applies' is selected. Select the Descriptor Code from the drop-down list against which the charge code is referenced.

Charge Caption: This is prefilled with the description of the Descriptor Code selected above but can be amended if required.

Allocation Method: The Transfer Charge will be proportionally applied to all the Lines in the Transfer Batch in accordance with the Allocation Method. The Allocation Method can be selected from the drop-down list. The options are:

•

Quantity

•

Cost

•

Weight

•

Volume

Cost Centre: This is prefilled with the Cost Centre held against the selected Descriptor but can be amended if required. A Cost Centre must exist in this field before the Transfer can be posted

Charge Amount: Enter the total amount of the Transfer Charge. On 'Posting' this will be apportioned to each line using the Allocation Method to determine each line's allocation percentage

Transfer Date: This is prefilled with the system date. It can be amended at any time up to Posting the Batch by entering the date or by clicking on the drop-down menu and selecting the date.

Post All Transfers: This button is visible if the Transfer Style is 'Location Transfer'. If it is selected then all the Transfers contained in the ‘Lines’ panel will be actioned and the two stock movement transactions created. The ‘From’ Location will have a negative Quantity and the ‘To’ Location a positive Quantity. The Stock Movement records will have a movement Type of ‘Transferred’. The status of this Batch will then be amended to ‘Updated’

Transferred to In Transit: This button is visible if the Transfer Style is 'Site Transfer'. If the current Transfer Status is 'In Progress' then this button will be come active and, when selected, will update the status to 'In Transit' in addition to transferring the Items from the current location to the 'In Transit' Warehouse as defined in Inventory>Settings>In Transit Defaults

Receipted From In Transit: This button is visible if the Transfer Style is 'Site Transfer'. If the current Transfer Status is 'In Transit' then this button will be come active and, when selected, will update the status to 'Updated' in addition to transferring the Items from the 'In Transit' Location to the receiving Site.

Notes: Extended Notes for your own information can be attached to this Transfer Batch. Whenever you click on this field an icon will appear in the top-right. By clicking on this Icon you can bring up the Frequently Used Text table. Select the text to be copied and either press the OK Button in that screen or double-click the selected record.

Buttons

Close: This will close the Inventory Transfer screen. If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

Add: This will bring up a blank ‘Detail’ screen for entry of a new Transfer Batch.

Save: This will save the current data without exiting the screen

Cancel: Any changes made to the current Transfer Batch Header record or the last time the ‘Save’ Button was pressed will be lost.

Delete: Not applicable to the Detail panel

Related: This will bring up a list of functions that are related to the Inventory Transfer. You may open and maintain information in those screens whilst still remaining in the Inventory Transfer screen.

Reports: This will bring up a list of Reports that are related to the Inventory Transfer. You can immediately run the report whilst still remaining in the Inventory Transfer screen.

Lines Tab

This tab enables you to add and maintain Transfer lines. The layout of the display is dependent upon the value in 'Created From' in the Transfer Batch header

Manual Transfer Batch

If the Transfer Batch has been Manually created then the following will be available

Entry and Display fields

Item Code: When you click on the drop-down icon a separate panel will appear showing all Stock Locations for all Items. Select the specific Warehouse/Location/Variant that you wish to transfer.

Unit: Display only field showing the Unit of Measure taken from the record selected above

From Warehouse: Display only field showing the current Warehouse taken from the record selected above

From Location: Display only field showing the current Location taken from the record selected above

On-Hand Qty: Display only field showing the Quantity on Hand taken from the record selected above

Transfer Qty: Enter the quantity of this Item that you will be transferring. This quantity cannot be greater than the current On-Hand quantity

To Warehouse: From the drop-down list select the Warehouse to where the transfer is being made.

To Location: From the drop-down list of Locations within the above Warehouse select the location to where the transfer is being made.

Variants: All displayed records are already segregated by their variations and these are displayed here for reference.

Replenishment Transfer Batch

If the Transfer Batch has been created by the Replenishment routine then the following will be available

Entry and Display fields

Upper Panel

Item Code: Display only showing the Item Code to be Transferred

Unit: Display only field showing the Unit of Measure taken from the above record

Planned Qty: Display only field showing the Quantity suggested for Transfer by the Replenishment routine

In Transit Qty: Display only field showing the Quantity entered in the lower panel

Transfer Qty: Display only field showing the Quantity that was received at the receiving Site

Lower Panel

Prefill Lines Button: Instead of manually adding the transfer lines to the lower panel, you can click on this button to quickly prefill the lower panel with the items from the upper panel. The transfer quantity will be calculated based on the applicable replenishment and item rules.

Item Code: When you click on the drop-down icon a separate panel will appear showing all Stock Locations for the Item selected in the upper panel. Select the specific Warehouse/Location/Variant that you wish to transfer.

Unit: Display only field showing the Unit of Measure taken from the record selected above

From Warehouse: Display only field showing the current Warehouse taken from the record selected above

From Location: Display only field showing the current Location taken from the record selected above

On-Hand Qty: Display only field showing the Quantity on Hand taken from the record selected above

Transfer Qty: Enter the quantity of this Item that you will be transferring. This quantity cannot be greater than the current On-Hand quantity

To Warehouse:

To Location:

Variants: All displayed records are already segregated by their variations and these are displayed here for reference.

Description: The item description

To Container ID: The destination container.

Buttons

Close: This will close the Inventory Transfer screen. If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

Add: This will send the cursor to a new line for creation of a new Transfer record.

Save: This will save the current line’s data without exiting the screen

Cancel: Any changes made to the current line record or the last time the ‘Save’ Button was pressed will be lost.

Delete: This will delete the selected Transfer Line

Reports: This will bring up a list of Reports that are related to the Inventory Transfer. You can immediately run the report whilst still remaining in the Inventory Transfer screen.