Tax Codes

This screen allows you to maintain Tax Codes.  Within Ostendo:

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Customers and Suppliers are given a Tax Group. 

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Items, Descriptors and Labour Codes are also given a Tax Group.

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The combination of the Customer or Supplier’s Tax Group and the Item, Descriptor or Labour Code’s Tax Group is linked to one of these Tax Codes (and hence a Tax Rate). 

 

The Tax Codes themselves can be defined as:

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Single Tax Amount

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A Consolidated Tax Code consisting of two or more individual Tax Codes

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A Tax-on-Tax Tax Code showing two or more Tax Codes where consecutive Code take into account a previous Tax Amount in the List

 

This table enables you to define Tax Codes and their Tax rate.

 

Entry and Display fields

 

Upper Portion of the screen

 

Code: Enter the Tax Code (Example GST, VAT, Tax, etc).   Duplicates not allowed.

 

Description: Enter a short description of the Tax Code.  No checks are made on this entry

 

Tax Rate %: Enter a Tax Rate (Example 12.5 = 12.5%) that will apply whenever this Tax Code is used

 

Tax Type: Select the Tax Type from the drop-down list.  The options are:

Standard: where a single Tax Amount is used

Consolidated: Where the Tax Codes to be included are entered in the lower part of this screen.

The Tax Rate% (above) will automatically be evaluated from the sum of the individual Tax Code percentages

Tax-On-Tax: Where the Tax Codes to be included are entered in the lower part of this screen.

The Tax Rate% (above) will automatically be evaluated by determining a Tax based on the Tax-inclusive Price calculated from the previous Tax Code in the sequence

 

External Tax Code: Enter the Tax Code used in the linked accounting system.

 

External Purchase Tax Code: Enter the Purchase Tax Code used in the linked accounting system.   An entry is not essential but is helpful when integrating with accounting systems such as Xero (where there are different tax codes for sales and purchasing). If the External Purchase Tax Code is left blank the above External Tax code is used for both Sales & Purchase style of transactions.

 

Lower Portion of the screen

 

Enter the Tax Codes that make up the Consolidated or Tax-on-Tax Codes.

 

Code: Enter the Tax Code from the drop-down list.

 

Sequence: If the Tax Type is 'Tax-on-Tax' then enter the sequence by which Ostendo will determine the Tax-on-Tax values to arrive at a Tax Rate%

 

Description: Display only field showing the description of the Tax Code

 

Rate: Display only field showing the Tax Rate applicable to this specific Tax Code

 

 

Data Display Options

 

Field Position - On this screen you can move the field position by dragging the column heading left or right to the position where you want it to appear.

 

Buttons

 

Close: This will close the Tax Code screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

 

Add: This will send the cursor to a new line for entry of a new Tax Code.

 

Save: This will save the current data without exiting the screen

 

Cancel: Any changes made since the line was actioned or the last time the ‘Save’ Button was pressed will be lost.

 

Delete: This removes the current highlighted Tax Code.

 

Set Default: Highlight a Tax Code than then click this Button.  This Tax code will be displayed at the top of this screen and will become the default Tax Code to be used if no combination of Customer/Supplier’s Tax Group and  Item/Descriptor/Labour Code’s Tax Group combination has been defined.