Location Re-Stock

This screen facilitates the Restocking of Inventory at a specified Location based upon Restocking parameters. This can be used, for example, to cover:

•	Replenishment of stock at a remote Warehouse

•	Replenishment of stock in a Delivery Van

The Restocking process has the following Steps

•	Create a Restocking Batch

•	‘Save’ the Batch Header and go to the ‘Lines’ tab

•	Add Lines to the Batch (use Restocking Template if required)

•	Go back to the Batch Header

•	Post the Batch - Ostendo generates the stock movements

Note: Until a Batch is ‘Posted’ the stock movement will not be recorded against the included Item(s)

List Tab

Display fields

Transfer Batch No: This is the Restocking Transfer Number as generated by Ostendo and provides a unique reference to the Batch.

Reference: The Reference attached to this Restocking Batch as entered into the Details screen,

Status: The status of this Restocking Batch. There are two statuses (In Progress and Updated), which are maintained by the program.

Created Date: The date when the Restocking Batch was created. Initially this is the system date but it can be amended at any time prior to updating the Batch

Transferred Date: The date when the Restocking Batch was transferred. This is created from the system date when the Batch was posted

Data Display Options

Field Position - On the List screen you can move the field position by dragging the column heading left or right to the position where you want it to appear.

Filtering and Sorting - If you ‘check’ the checkbox then the displayed data is available for filtering and sorting:

•	To sort the data in a selected column simply click on the column heading. Clicking against will sort in descending order.

•	Click on the black ‘down arrow’ to the right of your selected column heading and you can either select a specific entry to display all records containing that entry, or you can select (Custom) to enter detailed selection criteria.

Include Updated Status - By default the display will only show Batches that have not been updated. If you wish to see all batches including those that have been updated then ‘check’ this checkbox.

Searching - If you enter some text into the ‘Search’ field and click on the ‘binoculars’ Icon then all records will be interrogated and those records that contain the entered text will be displayed. To revert back to displaying all records click on the ‘Eraser’ Icon

Buttons

Close: This will close the Restocking screen. If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

Add: This will bring up the ‘Detail’ tab for entry of a new Restocking Batch.

Save: Not applicable to the List panel

Cancel: Not applicable to the List panel

Delete: This only becomes ‘active’ when linked to a Restocking Batch with status ‘In Progress’. In this instance it enables you to delete the selected Batch.

Related: This will bring up a list of functions that are related to Inventory Restocking. You may open and maintain information in those screens whilst still remaining in the Inventory Restocking screen.

Reports: This will bring up a list of Reports that are related to Inventory Restocking. You can immediately run the report whilst still remaining in the Inventory Restocking screen.

Detail Tab

This tab enables you to create and maintain a Restocking Batch Header. After creation of a Batch Header it must be saved (click on the ‘Save’ Button) before Lines can be added

Entry and Display fields

Transfer Batch No: This is a unique number automatically allocated by the program. It cannot be amended.

Status: This is the status of the Restocking Batch and is maintained by the program. The displayed variants are:

In Progress - The Restocking Batch is still being worked on

Updated - The Restocking Batch has been ‘Posted’ and Stock movements created for the included Items

Reference: Enter a brief description of the Restocking Batch. No validation checks will be carried out on this field.

From Warehouse: From the drop-down list select the Warehouse from where the Items will be issued.

From Location: From the drop-down list of Locations within the above Warehouse select the location from where the Items will be issued.

To Warehouse: From the drop-down list select the Warehouse into where the Items will be received.

From Location: From the drop-down list of Locations within the above Warehouse select the location into where the Items will be received.

Creation Date: This is prefilled with the system date. It can be amended at any time up to Posting the Batch by entering the date or by clicking on the drop-down menu and selecting the date.

Transferred Date: The date when the Restocking Batch was transferred. This is a display only field as the program generates this when the Batch is posted.

Use Inventory Template: If this checkbox is ‘checked’ then the next field will be activated to allow selection of a Restocking Template.

(Restocking Template): This field becomes active when the previous field (Use Inventory Template) is ‘checked’. From the drop-down list select the Restocking Template to copy to this Batch. The details of that template will be copied to this Batch if you exit this panel or click the ‘Save’ Button. Restocking Templates are maintained under Inventory>Settings>Re-Stocking Template

Transfer if not <> 0: If this button is selected then all the records in the ‘Lines’ panel which have a Transfer quantity greater than zero will be actioned and the two stock movement transactions created. The ‘From’ Location will have a negative Quantity and the ‘To’ Location a positive Quantity. The Stock Movement records will have a movement Type of ‘Transferred’. The status of this Batch will then be amended to ‘Updated’

Notes: Extended Notes for your own information can be attached to this Restocking Batch. Whenever you click on this field an icon will appear in the top-right. By clicking on this Icon you can bring up the Frequently Used Text table. Select the text to be copied and either press the OK Button in that screen or double-click the selected record.

Buttons

Close: This will close the Inventory Restocking screen. If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

Add: This will bring up a blank ‘Detail’ screen for entry of a new Restocking Batch.

Save: This will save the current data without exiting the screen

Cancel: Any changes made to the current Restocking Batch Header record or the last time the ‘Save’ Button was pressed will be lost.

Delete: Not applicable to the Detail panel

Reports: This will bring up a list of Reports that are related to Inventory Restocking. You can immediately run the report whilst still remaining in the Inventory Restocking screen.

Lines Tab

This tab enables you to add and maintain Restocking lines. The Restocking Batch Number and status will be displayed at the top of the panel.

Entry and Display fields

Item Code: When you click on the drop-down icon a separate panel will appear showing all Stock at the ‘From’ Warehouse/Location. Select the specific Warehouse/Location/Variant that you wish to transfer.

Unit: If the Item has only one Unit then it will be displayed here. If it has multiple Units then select the specific Unit from the drop-down list

From Loc On-Hand Qty: Display only field showing the current stock at the issuing Warehouse / Location

Planned Restock Quantity: If the line was created from a Restocking Template then this field will show the planned restock quantity held against that Template.

Actual Transfer Qty: If the line was created from a Restocking Template then this field will be prefilled with the planned restock quantity held against that Template. If you are manually adding this line in this Restocking Batch then this will be zero. In either case you can overwrite the quantity to denote the actual quantity that is going to be transferred.

Note: If the Item has variants (Example: Serial Number, Grade, Expiry Date, etc) then you cannot enter a quantity directly. In this instance a button will appear in this field for selection of the specific Variant(s).

Buttons

Close: This will close the Inventory Restocking screen. If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

Add: This will send the cursor to a new line for creation of a new Restocking record.

Save: This will save the current line’s data without exiting the screen

Cancel: Any changes made to the current line record or the last time the ‘Save’ Button was pressed will be lost.

Delete: This will delete the selected Restocking Line

Reports: This will bring up a list of Reports that are related to Inventory Restocking. You can immediately run the report whilst still remaining in the Inventory Restocking screen.