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Image Management

This screen allows you to maintain a library of Images, etc that are used across all areas of Ostendo.

List Tab

Display fields

Image Type: This denotes from where in Ostendo the Image link originated.  The options are:

  • Item
  • Descriptor
  • Labour
  • Company Asset
  • Employee
  • Customer Asset
  • Customer
  • Supplier
  • Project
  • Knowledge Base
  • Template Task
  • Job
  • Sales
  • Assembly
  • Purchasing

Image Name: The name of the Image as entered into the Details screen,

Linked To: This is the specific record identified by the Image Type to which this Image relates.

URL / File Name: This is the URL where this document is stored in a HTTPS environment or a local the File path where the file is stored locally in a TCP/IP environment.

Data Display Options

Field Position: On the List screen you can move the field position by dragging the column heading left or right to the position where you want it to appear.

Filtering and Sorting: If you ‘check’ the checkbox then the displayed data is available for filtering and sorting:

  • To sort the data in a selected column simply click on the column heading.  Clicking against will sort in descending order.
  • Click on the black ‘down arrow’ to the right of your selected column heading and you can either select a specific entry to display all records containing that entry, or you can select (Custom…) to enter detailed selection criteria.

Searching: If you enter some text into the ‘Search’ field and click on the ‘binoculars’ Icon then all records will be interrogated and those records that contain the entered text will be displayed.  To revert back to displaying all records click on the ‘Eraser’ Icon

Buttons

Close: This will close the Image Management screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

Add: This will bring up the ‘Detail’ tab for entry of a new Image.

Save: Not applicable to the List panel

Cancel: Not applicable to the List panel

Delete: This enables you to delete the selected Image from the Image Master

View: If you select a line and then this button the Image will be displayed on the screen.

Detail Tab

Entry and Display fields

Image Settings

Image Name: Enter the name if the Image that you are creating in this screen.  No checks are made on the entry.

Image Type: From the drop-down list select the Image Type.  These are already defined in Ostendo and show where this Image feature is used

Linked to: Dependent upon the Image Type selected this will show the relevant records from that source.  Therefore, from the drop-down list select the reference that uses this Image

Copy to Jobs: This will be visible dependant upon the Image Type.  When visible it can be ‘checked’ to indicate that the Image will be copied to all Job Orders raised against this ‘Linked To’ reference.

Copy to Sales: This will be visible dependant upon the Image Type.  When visible it can be ‘checked’ to indicate that the Image will be copied to all Sales Orders raised against this ‘Linked To’ reference.

Copy to Purchases: This will be visible dependant upon the Image Type.  When visible it can be ‘checked’ to indicate that the Image will be copied to all Purchase Orders raised against this ‘Linked To’ reference.

Copy to Assemblies: This will be visible dependant upon the Image Type.  When visible it can be ‘checked’ to indicate that the Image will be copied to all Assembly Orders raised against this ‘Linked To’ reference.

Display on Price List: This is displayed if the Image Type is Item.  If ‘checked’ then the image will be available for printing on the Standard Item Price List report

Image Details

Filename: Locate the full path name of the Image.  It should be noted that the file extension must be an image format (I.e. .jpg, .bmp, .ico, .wmf, .emf)

Yes= The Open File dialog screen will be displayed allowing you to browse to an image from your local machine. After pressing "Open" that image will be uploaded directly to the server. In an HTTPS environment, Ostendo will return aURL where this document is stored, whereas in a TCP/IP environments the local the File path will be shown

No= Take this option if you wish to use an image already stored against another record. You will then be presented with a list of all Image records allowing you to select an existing record using that same image.

Special Note: Item Images:

When the Item Detail screen is displayed where that Item has a linked image, the image box will show the words "Item has an Image". A button is available above this box allowing you to display the image

Preview: Displays a preview of the image

Buttons

Close: This will close the Image Management screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

Add: This will bring up a blank ‘Detail’ screen for entry of a new Image record.

Save: This will save the current data without exiting the screen

Cancel: Any changes made to the current Image record or the last time the ‘Save’ Button was pressed will be lost.

Delete: Not applicable to the Detail panel

View: If you select a line and then this button the Image will be displayed on the screen.

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